How We Support Your Practice
Our Services
Many healthcare practices find administrative work gets in the way of great patient care. In fact, recent studies reveal that physicians spend almost a quarter of their working hours (24%) handling paperwork and routine tasks—time that could be better spent supporting patients, helping people, and growing their practice.
This is where outsourcing your practice management makes a real difference. Just imagine getting back a quarter of your day— every day — all the time you would normally spend on paperwork and admin headaches. Outsourcing your practice management means more freedom, less hassle, and way more time for your patients and those who matter most.
Our practice management services are designed to give back that time you so desperately need. With the right support, you’ll notice smoother operations for everyone—boosting productivity, enhancing patient satisfaction, and freeing your clinical staff to focus on what matters most.
To make it easy to understand our offerings, we’ve put together three sample tiers of operational support packages, each highlighting a range of services. Every practice is unique—so we always custom-tailor solutions for each client. This overview gives you a quick snapshot of the flexible support options available to clinical practices — we’re here to make things easy and accessible. Plus, our support is delivered virtually to fit your schedule, for your convenience, wherever your clinic is located.
Basic Clinical Practice Support Operations
Scheduling & calendar management
Appointment reminders
Basic intake support (sending forms and collecting client information)
Managing cancellations and no-shows
Inbox management with responses within 24–48 hours
Monthly admin summary report
Perfect if you want simple, consistent support that keeps your practice organized without a large commitment.
Premium Clincial Practice Support Operations
Everything in Essential Admin Support
Full intake management, including screening and scheduling
EHR updates and maintenance (SimplePractice)
Payment processing and basic billing assistance (Headway, Alma, Lyra)
Superbills prepared upon request
Same-day client communication during business hours
Weekly practice activity summaries
Ideal if you want a smoother client experience from first contact to follow-up — without managing it yourself.
Full Practice Management Operational Support
Everything in Full Intake & Client Management
Workflow and systems optimization
Extended and after-hours support for evolving practice needs
Full Provider Management – Team communications, schedule optimization, and operational alignment — we handle it all.
Insurance support (benefits checks and/or claims tracking, depending on your needs)
• Monthly 30–45 minute strategy call
Priority same-day communication and task handling
Customized administrative tasks tailored to your practice
Best for therapists who want a long-term administrative partner supporting both day-to-day tasks and overall practice growth.